Need help with day-time wedding reception

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jturk1000

And WHERE is Alma MI ?!
We've never worked a day-time wedding reception (2:30 - 6:30). No dinner - only hors[FONT=arial, sans-serif] d'oeuvres. Guests come in around 2:30, grand entrance at 3, toasts, cake, formal dances… and a bouquet toss - that's the formalities.

So I'm certain there's a lot of expertise out there - can you give me some pointers on how to make this day-time wedding spectacular? Maybe you'll tell me not to do anything differently - "why does it need to be different?" I'm assuming (maybe incorrectly) that this type of reception has some unique challenges that UNLESS YOUR'E EXPERIENCED in making them work very well, might not be obvious.

Despite the afternoon affair and early end time, the B&G are interested in having a high-energy party atmosphere that most of my "standard" evening receptions have.

Lay it on me - what do you got?
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adjtogo

Well-Known Member
Treat it like any other wedding reception. Do you have a reception planner that you created and use to help each bride and groom customize their wedding to their needs? Do you have a list of participation dances and ice breakers they can choose from? Do you give them music choices? Are they allowed to pick out their favorite tunes for the reception? I've had just as much success doing daytime weddings as I do as evening weddings. Some of the weddings I do are non-alcoholic. The key is to be like a magician and have a lot of tricks up your sleeve and know when to use them.
 

KennyZail

Caffiend
A good DJ friend of mine once said [half jokingly] "There are 3 strikes at a wedding reception and you're OUT. 1. Afternoon reception, 2. Sunshine [lots of windows], 3. No Alcohol.
I agree with Ron, it takes more energy to get an afternoon party going. Find the "partiers" and play to them in the beginning. Usually the bridesmaids.
If you can have drapes closed to keep out the sunshine, that will help - if there are no windows in the room, that is a plus.
Afternoons take longer to get started. Keep using line dances and other incentives to get people to the dance floor. Keep conversing with your audience reminding them when the cake is being cut and the bouquet toss etc. anything to keep the audience from drifting away. It may take longer but the audience will come around. :)
There may be an issue with the 6:30 ending time, people are going to get hungry around 5-5:30 and the bride and groom may decide to end sooner than 6:30. If the crowd "thins" that may be the reason.
 

jturk1000

And WHERE is Alma MI ?!
They plan to have hors d'oeuvres out all afternoon, so if they don't run out - we hope to keep everyone there. Thanks for the tips - keep them coming!
 

adjtogo

Well-Known Member
You still didn't answer the questions I asked. A properly educated and trained wedding DJ needs to have their own reception planner that they personally developed with choices for every phase of the wedding. Do your homework and the reception will be a breeze.
 

jturk1000

And WHERE is Alma MI ?!
Hey Ron,

As a properly educated and trained wedding DJ, I have met with the bride and groom several times to go over all the planning forms that I make available to them. I help all by B&Gs walk through each step of their wedding reception to ensure that each and every event is customized to exactly what they want, and that the "party" is well planned so I can execute it effectively.

By asking advice from those who have experience with day-weddings, I didn't mean to assert that I am not properly educated or trained. It was not my intention to sound unprepared. I was only hoping to get some constructive advice, rather than comments like - "do your homework".

Part of doing my homework is touching base with the wealth of knowledge that is here on these forums and learning from experience.

Do you have a reception planner that you created and use to help each bride and groom customize their wedding to their needs? Yes.
Do you have a list of participation dances and ice breakers they can choose from? Yes.
Do you give them music choices? I allow them to suggest motivating music, although I discourage them from dictating my play-list - that's my job,
Are they allowed to pick out their favorite tunes for the reception? Yes.
 

Ken Heath

Super Moderator...da-ta-daaa!!!
Staff member
Daytime, (ie: well lit), receptions will rely more on group activities... line dances, etc, because nobody can hide their individual dancing abilities in the dark, so being in a crowd makes it okay!
 

jturk1000

And WHERE is Alma MI ?!
I got's lots of those under my belt - I'm sure I'll be using those! Last weekend's couple were line-dance freaks - we must have run through 8 of them or so! :D
 

adjtogo

Well-Known Member
You have the experience, education and tools necessary, now have the confidence to give them your best performance, ever!! You have ti hit them fast and hard and don't give up. You can do it!!
 

CMB

Active Member
Afternoons weddings are usually very hard to get jump started as far as a party goes. I did do The Mixer by BSR a few years ago at an afternoon wedding. It was my first one. And it worked very well. When it's outdoors, I usually focus more on the mix of the music. I try to keep it more upbeat. A slow song on a sunny afternoon puts me in a daze.
 

Ausumm

Active Member
In theory, you can treat it like any other reception....but it's not.
YOU can do everything as you would normally do, and hopefully the crowd will also act like it's a normal night-time reception.
The fact that you are concerned enough to ask for help, means you have already realized that there could be a problem with motivating the crowd.
In the end, it's really up to the crowd as to how the gig will go.
Oh, and talk to the bride and groom in advance about the effects of an afternoon wedding.
Remind them that THEY can motivate their guests better than anyone, so they should be the first ones on the floor.
 

jturk1000

And WHERE is Alma MI ?!
Good point, Mike. I generally make it a point to talk with my B&G and the bridal party and tell them that the crowd with take "your cue" for much of evening. If you're dancing, they will be more inclined to dance. Like Nike says... "Just DO IT"
 

jturk1000

And WHERE is Alma MI ?!
Went great! They were responsive to plenty of line dancing, we played the newlywed shoe game (was a huge hit), lots of dancing. It was right up there with some of our evening wedding receptions! Thanks for the tips and confidence boosts!
 
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