Event planning software

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CMB

Active Member
what are you currently running? I have been with infomanager for 10 years now. I'm running version 3 now. They are working on the next version, but it's going to be web based...and I'm not a fan of that. I may be considering something else as well.

Info 3 is great....but it has a few quirks....and it's been 4 years since an update. I just like to have something fresh and more modern after a few years. we'll see.
 

All Event DJs

ProDJ Sponsor
As Unlimited Sounds said, but with a twist. DJ Webmin just released their next version event booking management web-based software called "eWebmin".

Go to http://www.ewebmin.com and sign up for the eW10 plan that is free and if you need more than the eW10 you can upgrade from there to the price plan that fits you best.

eWebmin was just released at the 2009 Mobile Beat Vegas show and was a huge hit. Almost everybody said this is exactly how it should be in regards to features and ease of use. You will love it.

Also DJ Intelligence integration is now much tighter with integrating your venues and packages together with eWebmin. DJ Intelligence is available at http://www.djintelligence.com

Hope that gives you a good idea of what eWebmin tied in with DJ Intelligence can do for you!
 

northernbear

New Member
Planning Software

What exactly are your needs. I am trying a new program called DragonFire Pro Tools. It is an Online Management Tool. You can check it out here:
http://www.dragonfireprotools.com
It works well for me, allows mutliple entertainers which can be booked for any day and is cost effective. Simple to use and configure.
 

CMB

Active Member
Why is everything going web based? Ok it's probably cheaper for the developer and easier than working with all the microsoft code and what not. What about data security? What about access to your data? Online access has it's pros...but it also has it's cons.
 

northernbear

New Member
New Business Software

I think that companies are going web based to save costs and keep the developement problems in house. I'm not a developer but look at the program based on its benefits versus cost.
 

All Event DJs

ProDJ Sponsor
What exactly are your needs. I am trying a new program called DragonFire Pro Tools. It is an Online Management Tool. You can check it out here:
http://www.dragonfireprotools.com
It works well for me, allows mutliple entertainers which can be booked for any day and is cost effective. Simple to use and configure.

DragonFire Pro Tools is not a complete solution, they are a couple of website tools...for your website. What RenoLisa needs is a booking management application. What eWebmin offers is a solution for actually *managing* your company, contact management, event booking, forms management (ie, contracts, invoices, etc) and staff assigning.

Why is alot of these programs now web-based? Ask your bank, ask Quickbooks, ask tax prep software...in this day and age with what can be done on the web, it's easy to see why having access to your information from most any location you at is a huge benefit. If your computer crashes, your info is gone. With a web-based service, there is an IT team that backs up your data and makes sure your program is accessable. This is something that is hard to do with a program installed only on your PC.

Also with the web, there is generally no updates you need to install. Since it's all run through your web browser, updates to the program are generally automatic with no further steps you need to take. Personally I like that a lot!
 
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northernbear

New Member
Management Tools

There is not a single program out there that will do everything in a single package. You need to decide what works for you the best. Price is only one consideration, how the program fits your specific needs is vital. Web based is definitely more secure and safe.
 

djsarge

Active Member
What if i don't have web access where I'm at? What if I'm at a clients location out in the sticks with no web access? What good is it? I can see the possible use of having a song request list online or an date availability checker, but not anything else for me.

Now give me an application that I can use both ways, maybe I'll look at it, but I bet it would be way more expensive.
 

CMB

Active Member
What if i don't have web access where I'm at? What if I'm at a clients location out in the sticks with no web access? What good is it? I can see the possible use of having a song request list online or an date availability checker, but not anything else for me.

Now give me an application that I can use both ways, maybe I'll look at it, but I bet it would be way more expensive.

Infomanager was going to be software based with internet access...6 months ago. they are so slow on development that I check in every few months to see what's up. Now they tell me that it's going to be 100% web based....and they are still looking at a fall/winter 2009 release.It's been 4 years since an update to Infomanager 3.0. It still works good. But I'd like a face lift.
 

Mark Evans

Mobile Beat Moderator
Staff member
Sarge

In 7 years of using DJI I've only had 2 clients that could not access the tools. I sent the paper planners that they filled out and sent back. Here's some of the beauty of working with the online planners.

1. Client goes to my site and likes what they see. They fill out the contact form (I don't have an email addy listed on my site)

2. The info from DJI goes right into (dj) eWebmin. Client gets together and books me. I already have all the information so all I do is make a few clicks and print the agreement. I have yet to type anything. In fact the new ewebmin allows you to print to pdf so you can email the client your agreement. This works great for corporate clients or clients out of state.

3. DJI now includes an m3u file. What you have to do is upload your songs into the database. When a client creates their songlist and submits it you get the m3u file. I then save it and put it on my DJ computer and open it. All the songs are there ready to go. Just saved me about an hour of creating them myself each show.

4. Hospitals, banks and corporations do everything online (basically) so you can think of the system as your own IT/server department. DJWebmin has a backup program to save all your info on your system. eWebmin is new and I think Barry can answer better than me about what the new backup system will do.

eWebmin now will export the info in various formats. One of the things I lost when I went to a Mac was the ability to export to Outlook. I had a PDA and with a click all the information I wanted was exported and saved. If I am on the road I can access all that info right there. With the increase in iPhone and Ipod touch the iCal will be a great addition. I believe you will be able to put it on google cal as well.

Trust me when I say that this beats what I used to do. In 1995 I created a database in MS Access as my final school project. It worked great but I still had to type in all CD's and client info manually. Now with TM Studios MP3 service I save a lot of time in uploading my music and have it all tagged and ready to go.

It's free for the 1st 10 events you book. If you don't book any more events than that in a year it's still FREE!!!. Check it out, try then let us know what you think.
 

Hits

New Member
I highly recommend GigBuilder from WeDj.com. Web based means that all of your information is saved on servers off site from your computer. I also have an off line version that I can use when there is no internet access. You later then are able to sync to the servers to save any changes. Plus they have all if not more features that DJI has.
 
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northernbear

New Member
Planning Software

I still keep and take with me a hard copy of the paperwork for the consult with the client. This is just in case the client has misplaced, forget, or whatever has happened to the one from the website. I would say 98% of the time I don't need it but it is a good backup just in case. These companies realize that the majority of their customers have web access and not too concerned about the small percentage who don't. Such is life in corporate america. They don't always listen to all we say or suggest.
 

winsorpd

New Member
DJ Event Planner is what I'm using now, and I believe I will be for the future.

Check it out. Rock solid and easy to use.

Dave
 
DJ Event Planner for me as well. Updates are constantly being done and support and service is outstanding. Nothing but rave reviews from me! There is also a free 30 day trial so you can take a test drive.
 

DJ ConXion

ProDJ Sponsor
When you run DJ Intelligence, you have a full-time team working in office Monday - Friday from 8 AM to 5 PM Central Time. Dedicated to your front end needs. http://www.DJIntelligence.com

When you use (dj) eWebmin, you have a full-time team working on the back end applications, completely dedicated to your administration needs. http://www.eWebmin.com


Don't put all your eggs in one basket. ;)
 
All I will say is compare and contrast your products and decide what is best for you. DJEP does pretty much everything the others did for me and was at the time of my signup much less expensive...about half price! Not sure what others current pricing is. No integration and one product manages it all. Do your own research and make your own decision.
 

BBBuffalo

Active Member
Is eWebmin the upgraded version of DJWebmin?

What will I get with eWebmin that I didn't have with DJWebmin?
 
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